Data Alchemy: Intelligent Document Processing (IDP) Software with Native ERP Integration
Data Alchemy is an Intelligent Document Processing (IDP) platform that captures transport documents (DDT), supplier invoices, customer orders and administrative documents from every department, extracts the data using AI, and writes it directly into your ERP system. Automatically, in 3 seconds, with 99.8% accuracy.
How Data Alchemy works
Four steps to transform any paper or digital document into structured data ready for your management system.
Document acquisition
Upload PDF, Excel, Word or scans — or connect a Google Workspace / Microsoft 365 mailbox for automatic processing. Data Alchemy monitors incoming emails, filters out spam, and processes only relevant documents.
Intelligent extraction
The AI reads, interprets and structures data automatically using advanced Intelligent Document Processing (IDP) technology.
Validation and enrichment
Data is verified in real time against your ERP/CRM master data.
ERP integration
Validated data flows directly into your ERP: SAP, Zucchetti, TeamSystem and others.
What is Data Alchemy?
Data Alchemy is an Italian Intelligent Document Processing (IDP) platform that turns the business documents your company already receives — invoices, delivery notes (DDT), purchase orders, contracts and price lists — into structured, validated data inside your ERP. Instead of typing data by hand, your team lets Data Alchemy read every document with AI, classify it, extract each field and check it against your master data in real time. The result is written straight into SAP, Zucchetti, TeamSystem or any other system through native ERP integration in about 3 seconds, with 99.8% accuracy. Built for Italian SMEs in agri-food, logistics, manufacturing and B2B distribution, Data Alchemy removes manual data entry from administration, logistics and sales — so the same team can process three times the documents without new hires.
The name says what the product does. Just as the alchemists tried to turn base metal into gold, Data Alchemy turns the messy PDFs, scans and emails your business receives every day into clean, structured records inside your management system. Each document model is handled by a dedicated AI engine that classifies the document, reads every field and validates it against your master data before anything is written back — so what reaches your ERP is already checked, not just transcribed. Data Alchemy supports FatturaPA electronic invoicing and exposes a document extraction API for developers, so the same engine that powers the dashboard can be embedded straight into your own applications.
Multi-engine AI and agentic document automation
Data Alchemy does more than read documents: it orchestrates a multi-engine AI in which each document model is handled by a dedicated LLM — today Claude AI, from Q3 the proprietary Data Alchemy AI model. These autonomous AI agents classify the document, extract every field, validate it against your ERP master data and decide on their own whether to post it or route it to a human reviewer. It is the shift from plain OCR to agentic document automation.
Agentic automation means the system doesn't run a single operation but completes an entire workflow — email capture, extraction, three-way matching, writing into SAP, Zucchetti or TeamSystem — handling exceptions the way an expert operator would. Several specialised engines work in parallel on the same document to guarantee 99.8% accuracy in about 3 seconds, with no manual data entry.
Watch Data Alchemy at work
Three short videos to see how it works, what problems it solves, and how it integrates with your ERP.
How Data Alchemy works
What problems does it solve?
Full ERP/CRM integration
What is Intelligent Document Processing (IDP)?
Intelligent Document Processing (IDP) is an AI-powered technology that automatically captures, extracts, and validates data from business documents—eliminating manual data entry. Unlike traditional OCR or template-based document management software, IDP uses machine learning and large language models to understand document context, recognise any layout without prior training, and write structured data directly into your ERP or CRM. Data Alchemy's IDP platform processes invoices, delivery notes (DDT), purchase orders, contracts, price lists and bank statements with 99.8% accuracy in under 3 seconds per document, supporting both Italian electronic invoicing standards (FatturaPA) and international formats.
Beyond Document Management Software
Data Alchemy is not a document management system — it's the AI layer that understands what a DMS only stores. Unlike legacy document management systems that only store and index files, Data Alchemy reads, understands and extracts structured data from invoices, delivery notes (DDT), purchase orders, contracts and price lists — then writes it directly into SAP, Zucchetti, TeamSystem and other ERP or CRM systems. A dedicated LLM is assigned to each document model — today Claude AI, soon our proprietary Data Alchemy AI — to classify documents, validate data against your master tables and route exceptions to a human reviewer when needed, with 99.8% accuracy in 3 seconds per document.
From Raw Documents to Business Intelligence
Like the alchemists of old who sought to transform base metals into gold, Data Alchemy transforms raw, unstructured business documents into valuable, actionable data. Our AI-powered platform acts as your organization's data alchemist—reading invoices, delivery notes, orders, and contracts, then extracting and refining the information into structured datasets that flow seamlessly into your ERP system. This digital alchemy eliminates manual data entry, reduces errors by 99.8%, and unlocks the true value hidden within your document workflows.
Why Choose Data Alchemy for Intelligent Document Processing?
Businesses processing hundreds of invoices, delivery notes, and orders daily face a common challenge: manual data entry is slow, error-prone, and expensive. Data Alchemy's IDP platform solves this with:
- ✓Multi-format support: Process PDF invoices, Excel price lists, Word contracts, email attachments, and scanned documents from a single platform
- ✓Real-time ERP validation: Data is automatically verified against your SAP, Zucchetti, or TeamSystem master data before entry
- ✓3-way matching: Automatically reconcile invoices with purchase orders and delivery notes
- ✓Pay-per-use pricing: No monthly subscriptions—pay only for documents processed
- ✓Italian language optimization: AI trained specifically for Italian business documents and fiscal requirements
Solutions for every department
Data Alchemy adapts to the document workflows of every business department. Explore all IDP solutions for Italian SMEs.
IDP Software for Logistics: Automate DDT, Packing List and CMR
Automate the recording of delivery notes, packing lists, proof of delivery and waybills. Zero manual transcription, full traceability.
Learn more →For AdministrationIDP for the Administration Department
Automate accounts payable and receivable: supplier invoices, bank reconciliation, credit notes and tax documents. Guaranteed compliance.
Learn more →For SalesIDP for Sales: Customer Order and Price List Automation
Automate the capture of customer orders, quotes, contracts and price lists. Respond faster, never miss an order.
Learn more →Next-generation AI technology
Data Alchemy assigns a dedicated LLM to each document model: today Claude AI, from Q3 the proprietary Data Alchemy AI model.
Automatic email acquisition
Connect a Google Workspace or Microsoft 365 mailbox to a document model: Data Alchemy monitors incoming mail, filters spam, and automatically processes only relevant documents.
Native Gmail integration. Authorise access and start processing documents automatically.
Full Outlook and Microsoft 365 compatibility via secure protocol.
AI distinguishes business documents from spam and emails unrelated to the configured model.
We don't eliminate jobs — we triple your productive capacity
Data entry is repetitive, tedious, yet critical — every mistake costs time and money. Data Alchemy automates these operations so your team can triple its output and focus on what only people can do: analysis, client relationships, and strategic decisions.
3x productive capacity
The same team handles three times the documents without new hires. AI works 24/7 on delivery notes, invoices, and orders while staff focus on high-value activities.
Zero repetitive tasks
Reading, typing, checking: tasks that take hours every day are completed by AI in seconds. Your team no longer does data entry — it supervises it.
Focus on people
Human skills — negotiation, quality control, problem solving, exception handling — remain irreplaceable. Data Alchemy frees up time to make the most of them.
Microsoft Entra login and a dedicated tenant for every client
Data Alchemy supports login with Microsoft Entra ID and Google Workspace through Loginmaster, with a dedicated tenant for each client. Entra and Google Workspace users are paired with native Data Alchemy users: enterprise Single Sign-On (SSO) and per-client data isolation.
SSO with Microsoft Entra ID
Enterprise Single Sign-On with Microsoft Entra credentials, no separate passwords.
Entra + Google Workspace + native users
Entra and Google Workspace users are paired with native Data Alchemy users.
Isolated tenant per client
Each client gets its own tenant: separated data and guaranteed sovereignty, in line with GDPR.
Frequently Asked Questions about Data Alchemy IDP Software
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