Data Alchemy: Intelligent Document Processing (IDP) Software with Native ERP Integration
Invoices, delivery notes and orders reach your ERP or Salesforce without being retyped: your team only checks the exceptions. Data Alchemy reads each document with AI, checks the data against your master records and posts it for you.
Where do you want to start?
- Finance & admin
Invoices and accounts payable
Supplier invoices, delivery notes and purchase orders checked against your master data and posted into your ERP.
- Sales
Customer orders from PDF and email
Orders from shops, distributors and retail chains: as drafts in Salesforce with Order Dispatcher, or in your ERP.
Case: Gruppo Montenegro, 10,000 orders a year - IT
Integration and security
How it connects to your ERP and CRM, where the data stays, access with SSO.
How Data Alchemy works
Four steps to transform any paper or digital document into structured data ready for your management system.
Document acquisition
Upload PDF, Excel, Word or scans — or, from the Business licence, use the Mail service installed at your premises: emails matching a model are sent to Data Alchemy for processing, while mailboxes and credentials stay within your perimeter.
Intelligent extraction
The AI reads, interprets and structures data automatically using advanced Intelligent Document Processing (IDP) technology.
Validation and enrichment
Data is verified in real time against your ERP/CRM master data.
ERP integration
Validated data flows directly into your ERP: SAP, Zucchetti, TeamSystem and others.
What is Data Alchemy?
Data Alchemy is an Italian Intelligent Document Processing (IDP) platform that turns the business documents your company already receives — invoices, delivery notes (DDT), purchase orders, contracts and price lists — into structured, validated data inside your ERP. Instead of typing data by hand, your team lets Data Alchemy read every document with AI, classify it, extract each field and check it against your master data in real time. The result is written straight into SAP, Zucchetti, TeamSystem or any other system through native ERP integration with 99.8% accuracy (measured with Claude); with Claude Sonnet or higher, reading takes around 12 seconds for a one-page document and around 18 seconds for two pages (average times). Built for Italian SMEs in agri-food, logistics, manufacturing and B2B distribution, Data Alchemy removes manual data entry from administration, logistics and sales — so the same team can process 2.5 times the documents without new hires.
The name says what the product does. Just as the alchemists tried to turn base metal into gold, Data Alchemy turns the messy PDFs, scans and emails your business receives every day into clean, structured records inside your management system. Each document model is handled by a dedicated AI engine that classifies the document, reads every field and validates it against your master data before anything is written back — so what reaches your ERP is already checked, not just transcribed. Data Alchemy supports FatturaPA electronic invoicing and exposes a document extraction API for developers, so the same engine that powers the dashboard can be embedded straight into your own applications.
Multi-engine AI and agentic document automation
Data Alchemy does more than read documents: it orchestrates a multi-engine platform in which, for each document model, you choose one AI engine: Claude (recommended), GPT, Data Alchemy AI or a compatible model through the European providers Scaleway and Regolo.ai. The AI engine paired with the model reads the document and extracts every field; the platform validates it against your ERP master data and passes only the exceptions to a human reviewer. Where included, the AI agent connects Data Alchemy to your ERP or CRM to read master data and post the data. It is the shift from plain OCR to agentic document automation.
Agentic automation means the system doesn't run a single operation but completes an entire workflow — email capture, extraction, three-way matching, writing into SAP, Zucchetti or TeamSystem — handling exceptions the way an expert operator would. Each document is processed by a single engine, the one chosen for its model, and every value is validated against ERP master data: 99.8% accuracy with Claude, with no manual data entry; with Claude Sonnet or higher, reading takes on average around 12 seconds for a one-page document and around 18 seconds for two pages.
Watch Data Alchemy at work
A short video on how Data Alchemy works, from the document you receive to the data in your ERP.
How Data Alchemy works
Watch also: Full ERP/CRM integration · What problems does it solve?
What is Intelligent Document Processing (IDP)?
Intelligent Document Processing (IDP) is an AI-powered technology that automatically captures, extracts, and validates data from business documents—eliminating manual data entry. Unlike traditional OCR or template-based document management software, IDP uses machine learning and large language models to understand document context, recognise any layout without prior training, and write structured data directly into your ERP or CRM. Data Alchemy's IDP platform processes invoices, delivery notes (DDT), purchase orders, contracts, price lists and bank statements with 99.8% accuracy (measured with Claude) and around 12 seconds of reading for a one-page document (average time with Claude Sonnet), supporting both Italian electronic invoicing standards (FatturaPA) and international formats. For a deeper look at how to evaluate and choose IDP software, read our complete guide.
Beyond Document Management Software
Data Alchemy is not a document management system — it's the AI layer that understands what a DMS only stores. Unlike legacy document management systems that only store and index files, Data Alchemy reads, understands and extracts structured data from invoices, delivery notes (DDT), purchase orders, contracts and price lists — then writes it directly into SAP, Zucchetti, TeamSystem and other ERP or CRM systems. Each document model is paired with a single AI engine — Claude (recommended), GPT, Data Alchemy AI or a compatible model through the European providers Scaleway and Regolo.ai — to classify documents, validate data against your master tables and route exceptions to a human reviewer when needed, with 99.8% accuracy (measured with Claude); with Claude Sonnet or higher, around 12 seconds for a one-page document and around 18 seconds for two pages (average times).
From Raw Documents to Business Intelligence
Like the alchemists of old who sought to transform base metals into gold, Data Alchemy transforms raw, unstructured business documents into valuable, actionable data. Our AI-powered platform acts as your organization's data alchemist—reading invoices, delivery notes, orders, and contracts, then extracting and refining the information into structured datasets that flow seamlessly into your ERP system. This digital alchemy eliminates manual data entry, reaches 99.8% extraction accuracy with Claude, and unlocks the true value hidden within your document workflows.
Why Choose Data Alchemy for Intelligent Document Processing?
Businesses processing hundreds of invoices, delivery notes, and orders daily face a common challenge: manual data entry is slow, error-prone, and expensive. Data Alchemy's IDP platform solves this with:
- ✓Multi-format support: Process PDF invoices, Excel price lists, Word contracts, email attachments, and scanned documents from a single platform
- ✓Real-time ERP validation: Data is automatically verified against your SAP, Zucchetti, or TeamSystem master data before entry
- ✓3-way matching: Automatically reconcile invoices with purchase orders and delivery notes
- ✓Licences that fit your needs: choose the Basic, Business or Enterprise licence and add pay-as-you-go credits (1 credit = 1 document, whatever the number of pages), with Mail service, external fields and remote validation from Business up — quote on request, compare licences
- ✓Italian language optimization: AI trained specifically for Italian business documents and fiscal requirements
Solutions for every department
Data Alchemy adapts to the document workflows of every business department. Explore all IDP solutions for Italian SMEs.
IDP Software for Logistics: Automate Delivery Notes (DDT), Packing Lists and CMR
Delivery notes (DDT), packing lists, proofs of delivery and CMR waybills go into your warehouse system without being retyped: your team only checks the discrepancies that get flagged.
Learn more →For AdministrationIDP Software for Administration: Automate Supplier Invoices and Reconciliation
Supplier invoices, credit notes and bank statements reach your ERP without being retyped: every value is checked against your master data, and your finance team only reviews the exceptions.
Learn more →For SalesCustomer Order Automation Software for the Sales Department
Customer orders arriving by email — as PDFs, in Excel or in the email text — go into your ERP without being retyped: your sales team is only notified when an order needs checking.
Learn more →Next-generation AI technology
For each document model you choose one AI engine: Claude (Anthropic), the engine we recommend by default; GPT (OpenAI); Data Alchemy AI, Data Alchemy's proprietary model, running on Data Alchemy's own servers and GPUs in Italy; or a compatible LLM through the European inference providers Scaleway (Generative APIs) and Seeweb Regolo.ai, on a subscription taken out directly by the customer. Each document is processed by a single engine, the one paired with its model.
Automatic email acquisition
With the Mail service, installed at your premises, emails matching a document model — invoices, orders, delivery notes — are sent to Data Alchemy for processing, while mailboxes and credentials stay within your perimeter. Available in the Business and Enterprise licences.
Installed at your premises: emails, which are sensitive data, and mailbox credentials stay within your perimeter, not on Data Alchemy's cloud servers.
It manages multiple business mailboxes and is configured from a graphical interface. Available in the Business and Enterprise licences.
Only the emails matching a model — invoices, orders, delivery notes — are sent to Data Alchemy for processing.
We don't eliminate jobs — we multiply your productive capacity by 2.5
Data entry is repetitive, tedious, yet critical — every mistake costs time and money. Data Alchemy automates these operations so your team can multiply its output by 2.5 and focus on what only people can do: analysis, client relationships, and strategic decisions.
2.5x productive capacity
With 60% less operational time, the same team handles 2.5 times the documents without new hires. AI works 24/7 on delivery notes, invoices, and orders while staff focus on high-value activities.
Zero repetitive tasks
Reading, typing, checking: tasks that take hours every day are completed by AI. Your team no longer does data entry — it supervises it.
Focus on people
Human skills — negotiation, quality control, problem solving, exception handling — remain irreplaceable. Data Alchemy frees up time to make the most of them.
SSO with Microsoft Entra ID and Google Workspace, a dedicated authentication tenant for every client
Data Alchemy supports login with Microsoft Entra ID and Google Workspace through LoginMaster, with a dedicated authentication tenant for each client. Entra and Google Workspace users are paired with native Data Alchemy users: enterprise Single Sign-On (SSO) and, on the platform, logical separation of each client's data.
SSO with Microsoft Entra ID and Google Workspace
Enterprise Single Sign-On with Microsoft Entra or Google Workspace credentials, no separate passwords.
Entra + Google Workspace + native users
Entra and Google Workspace users are paired with native Data Alchemy users.
Authentication tenant per client
Each client gets its own authentication tenant on LoginMaster; on the platform, client data is logically separated, in line with GDPR.
Frequently Asked Questions about Data Alchemy IDP Software
Ready to eliminate manual data entry?
Activate the free Demo with 10 documents to watch Data Alchemy's AI read your own files, or contact us to plan a call with a demo on your own documents.