Delivery notes (DDT), packing lists, proofs of delivery and CMR waybills go into your warehouse system without being retyped: your team only checks the discrepancies that get flagged.
This solution is part of Data Alchemy, the IDP (Intelligent Document Processing: automated reading of documents with AI) platform that captures, extracts and validates data from your documents and writes it straight into your ERP.
Manual handling of transport documents — delivery notes (DDT), packing lists, proof of delivery and CMR waybills — slows down warehouse operations, delays goods receiving and generates costly reconciliation errors. Unlike template-based OCR, IDP solutions for logistics use a dedicated AI model per document type that reads any supplier layout with zero templates, extracts every field with 99.8% accuracy (measured with Claude) — with Claude Sonnet or higher, reading takes on average around 12 seconds for a one-page document and around 18 seconds for two pages — and posts the record straight into your ERP or WMS:
Italian SMEs using Data Alchemy cut the operational time of goods registration by 60%, freeing resources for higher value activities.
Automatic extraction of all delivery note fields and matching with orders in the ERP.
Automatic verification of packages, weight and contents of incoming shipments.
Automatic recording of warehouse deliveries with stock level updates.
Carrier, destination and goods data extraction for international shipments.
The document automation process for logistics with Data Alchemy consists of four phases:
DDT, packing lists and waybills arrive via email, scanner or direct upload. For email, the Mail service installed at your premises sends Data Alchemy the messages matching the delivery note model.
Artificial intelligence reads documents in any format (PDF, scan, Excel, image) and extracts all fields: supplier, items, quantities, batches, expiry dates.
Extracted data is compared against ERP master data: item codes, authorised suppliers, open orders. Discrepancies are flagged immediately.
Validated data flows automatically into SAP, Zucchetti, TeamSystem or other ERPs, creating stock movements without manual intervention.
Data Alchemy integrates natively with the WMS (Warehouse Management Systems) and ERP platforms most used by Italian SMEs: SAP Business One and SAP S/4HANA, Zucchetti Ad Hoc and Zucchetti Infinity, TeamSystem Enterprise, Gamma and Alyante, Mexal, Business Cube, Microsoft Dynamics 365 Business Central and Oracle NetSuite. Integration runs through the AI agent installed at your premises (a database, CSV, JSON or TXT files, or APIs) or through Data Alchemy's REST API and signed webhooks (HMAC SHA-256), so data extracted from delivery notes, packing lists and CMR waybills flows automatically into your warehouse management system without custom development. With the AI agent, initial setup takes 2–5 working days without custom integrations, including configuration and operator training.
Supplier invoices, credit notes and bank statements reach your ERP without being retyped: every value is checked against your master data, and your finance team only reviews the exceptions.
For SalesCustomer orders arriving by email — as PDFs, in Excel or in the email text — go into your ERP without being retyped: your sales team is only notified when an order needs checking.
Enterprise licenceOrder Dispatcher turns the order read by the AI into a draft order in your CRM, already filled in and with the original PDF attached: it recognises the customer and delivery location, applies commercial terms from master data and matches products by code or EAN.
Activate the free Demo with 10 documents and try the AI reading on your own files, or contact us to plan a call with a demo on your own documents.