AI Accounts Payable Automation Software
Data Alchemy automates your entire accounts payable cycle: it captures purchase orders, delivery notes (DDT) and supplier invoices, extracts line-level data, performs three-way matching, validates the values against your ERP master data and posts the entries into SAP, Zucchetti or TeamSystem. 99.8% accuracy, 3 seconds per document, no manual re-keying.
What accounts payable automation is
The accounts payable cycle runs from purchase order to supplier payment: order, goods receipt with delivery note (DDT), invoice receipt, control, posting and payment. It is the most document-heavy process in finance and the one that absorbs the most data-entry hours. Accounts payable automation removes the manual entry: Data Alchemy assigns the best LLM to each document model — today Claude AI, which outperformed GPT, Gemma and DeepSeek in our tests — reads orders, DDTs and invoices, aligns line items by SKU, quantity and price, validates the data against ERP master data and posts entries automatically. The finance team stops re-keying documents and reviews only genuine exceptions.
The automated payable cycle, from order to payment
Data Alchemy maps every stage of the accounts payable cycle and automates it end-to-end, linking order, DDT and invoice into a single reconciled entry ready for accounts payable.
1. Purchase order
The order issued to the supplier is captured and digitised: the AI extracts line items, quantities, prices and terms that become the reference for downstream controls.
2. Inbound delivery note
On goods receipt, the delivery note is read by the AI and aligned with the open order: received quantities and items are compared line by line.
3. Supplier invoice
The invoice — PDF, XML or FatturaPA — is captured from email, scanner or upload, classified and read line by line with no templates.
4. Three-way matching
Order, DDT and invoice are compared by SKU, quantity and price: price mismatches, missing goods and duplicates surface before posting.
5. Master-data validation
Suppliers, items, price lists and payment terms are checked in real time against SAP, Zucchetti or TeamSystem. Clean matches flow straight through.
6. Posting and payment
The reconciled entry is posted into the ERP via native connector or REST API and enters the payment cycle, ready for approval.
Everything you need to automate accounts payable
Template-free AI extraction
A dedicated LLM reads orders, DDTs and invoices from any supplier and extracts line items (item, quantity, unit of measure, price) with no template configuration, at 99.8% accuracy.
Automatic three-way matching
Each invoice line is aligned with the matching purchase-order line and delivery-note line. Payable-cycle discrepancies surface before the entry reaches finance.
ERP master-data validation
The AI validates every document against SAP, Zucchetti or TeamSystem master data in real time: suppliers, items, price lists and payment terms always consistent.
Duplicate and anomaly detection
Every incoming invoice is compared with the posted history: duplicates, double submissions and tampered totals are blocked before payment.
Email-first acquisition
Connect Google Workspace or Microsoft 365 and the platform pulls orders, DDTs and invoices from supplier mailboxes, filtering out spam and queuing only payable-cycle documents.
Pay-per-use pricing
From €0.50/document on Starter to €0.35/document on Corporate, billed on actual processed volume. No subscription, no minimum, no hidden setup fees.
The ROI of accounts payable automation
Automating the payable cycle frees the finance team from data entry and shortens close times. Here is the typical impact our customers measure on accounts payable.
data extraction accuracy, versus the errors of manual data entry
per processed document, from capture to reconciled posting
time spent on manual entry of orders, DDTs and invoices
templates to configure: the AI reads any supplier with no setup
Solutions related to accounts payable
Invoice data extraction
Read PDF, XML and FatturaPA invoices, extract header and line items and validate the data against ERP master data.
Learn more →Finance & APAccounts payable automation
The solution built for the finance team: post invoices and entries with no re-keying, validated against the ERP.
Learn more →ReconciliationInvoice reconciliation & three-way matching
The core control of the payable cycle: invoice-order-DDT matching line by line with discrepancy detection.
Learn more →LogisticsDelivery-note capture & matching
Capture DDTs at goods receipt and align them with open orders, feeding the three-way matching that closes the payable cycle.
Learn more →Frequently asked questions about accounts payable automation
What is accounts payable automation?
Accounts payable automation uses artificial intelligence to handle the entire flow from purchase order to supplier payment: capturing orders, DDTs and invoices, extracting line-level data, three-way matching, validating against ERP master data and posting entries automatically. Data Alchemy assigns a dedicated LLM to each document model — today Claude AI — reaching 99.8% accuracy and 3-second processing per document, with no templates and no manual re-keying.
Which payable-cycle documents does the platform handle?
Data Alchemy processes every payable-cycle document: purchase orders, delivery notes (DDT), supplier invoices in PDF, XML and FatturaPA, price lists and supply terms. It ingests documents from email (Google Workspace, Microsoft 365), scanners or upload, classifies them automatically and links them to build a reconciled entry ready for accounts payable.
How does it integrate with the ERP (SAP, Zucchetti, TeamSystem)?
Payable-cycle entries flow directly into SAP, Zucchetti, TeamSystem and other ERPs through native connectors, REST APIs, webhooks and direct SQL access. Master data (suppliers, items, price lists, payment terms) is read from the ERP in real time, so the AI validates every document against the system of record before posting.
What is the ROI of accounts payable automation?
By automating the payable cycle, the finance team cuts up to 80% of the time spent on manual entry of orders, DDTs and invoices, at 99.8% accuracy and 3-second processing per document. Data-entry errors are eliminated, close times shorten and you pay only for the volume actually processed. Use the ROI calculator to estimate the savings on your real document volumes.
How is it different from traditional OCR automation?
Traditional OCR converts pixels into text but cannot decide whether an invoice line belongs to a specific order or whether quantities match the delivery note. An LLM-powered engine understands the semantics of payable-cycle documents: it identifies suppliers, items, units of measure and prices, performs three-way matching against ERP master data and produces a structured, validated entry ready to post — with no manual re-keying.
How much does AI accounts payable automation cost?
Data Alchemy uses a transparent pay-per-use model: from €0.50/document on the Starter plan down to €0.35/document on the Corporate plan. No monthly subscription, no minimum commitment — you pay only for the payable-cycle documents (orders, DDTs, invoices) the AI processes and posts to your ERP.
See your accounts payable cycle automated
Book a free 30-minute demo on your real documents. We run the AI live on your orders, DDTs and invoices, show the three-way match and calculate your ROI — no commitment, no cost.
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