Beyond Document Management Software: the AI That Understands Your Documents
Data Alchemy is not a document management system — it's the Intelligent Document Processing (IDP) layer that reads, extracts and validates the data a DMS only stores. It captures data from invoices, delivery notes, purchase orders and contracts automatically — with 99.8% accuracy in 3 seconds per document — and writes the results directly into SAP, Zucchetti, TeamSystem or any other ERP.
From file archive to intelligent document management software
Classic document management software stores files. A modern document management software solution has to do more: it must read every document, understand its content and feed downstream systems with structured data. That is what Intelligent Document Processing (IDP) adds to document management — and it is the foundation of Data Alchemy. Our platform combines classification, extraction, validation and ERP integration in a single workflow, so your teams stop re-typing data and start acting on it.
Everything you need from an AI document management software
Automated data capture
A dedicated LLM reads every document — PDF, Excel, Word, email, scan — and extracts structured data in under 3 seconds with 99.8% accuracy. No templates, no manual rules.
Intelligent classification
The platform recognises invoices, delivery notes, purchase orders, contracts and price lists automatically, routing each document to the correct workflow without human triage.
Native ERP integration
Out-of-the-box connectors for SAP, Zucchetti and TeamSystem, plus REST APIs, webhooks and direct SQL access for any other business system.
Real-time validation
Extracted data is cross-checked against your ERP/CRM master data as it is captured, flagging anomalies before they reach accounting or logistics.
Email-based acquisition
Connect Google Workspace or Microsoft 365 and let the AI filter business documents from spam, pulling attachments directly into the processing queue.
Searchable extracted data
Every document you process is indexed by the data Data Alchemy extracts, making your records fully searchable and auditable — and easy to integrate with your archiving or storage system.
How AI-powered document management compares to legacy DMS
Traditional document management software
- ✓Stores and indexes files
- ✓Relies on manual tagging and templates
- ✓Full-text search only
- ✓OCR limited to known layouts
- ✓Data must be re-keyed into the ERP
AI-powered IDP by Data Alchemy
- ✓Understands document context, not just text
- ✓Zero-template extraction on any layout
- ✓Structured data ready for your ERP
- ✓A dedicated LLM per document model (today Claude AI)
- ✓99.8% accuracy, 3 seconds per document
Document management software built for three core departments
Delivery notes, packing lists, waybills
Automate DDT and transport document registration, match with open orders and update inventory in real time.
Learn more →AdministrationInvoices, bank statements, credit notes
Automate accounts payable and receivable with 3-way matching and real-time validation against ERP master data.
Learn more →SalesOrders, quotes, contracts, price lists
Capture customer orders and quotes from any channel, extract the data and push it into your CRM without manual re-keying.
Learn more →Frequently asked questions about AI document management software
What is AI-powered document management software?
AI-powered document management software combines traditional document storage with Intelligent Document Processing (IDP). Unlike legacy DMS platforms that simply archive files, Data Alchemy reads, understands and extracts structured data from business documents — invoices, delivery notes, purchase orders, contracts — and writes that data directly into your ERP with 99.8% accuracy in under 3 seconds per document.
How is IDP different from traditional document management software?
Traditional document management software focuses on storing, indexing and retrieving files. IDP goes further: it uses AI — a dedicated LLM per document model, today Claude AI — to capture, classify, extract and validate the data inside each document, eliminating manual data entry and feeding your ERP or CRM in real time.
Does the platform integrate with SAP, Zucchetti and TeamSystem?
Yes. Data Alchemy provides native, out-of-the-box integration with SAP, Zucchetti and TeamSystem, plus REST APIs, webhooks and direct SQL connectors for any other ERP or CRM. Extracted document data flows automatically into your system of record without manual re-keying.
Which document types can the software handle?
Data Alchemy processes invoices (PDF, XML, FatturaPA and international formats), delivery notes (DDT), purchase and sales orders, supplier price lists, quotes, contracts, bank statements, F24 tax forms and credit notes — all acquired from email (Google Workspace, Microsoft 365), scanners or upload.
How much does the document management software cost?
Data Alchemy uses a transparent pay-per-use model: from €0.50/document on the Starter plan down to €0.35/document on the Corporate plan. No monthly subscription, no minimum commitment — you only pay for documents the AI actually processes.
See our document management software in action
Book a free 30-minute demo on your real documents. We analyse your workflow, show the AI extraction live and calculate your ROI — no commitment, no cost.
Book a free demo