Beyond Document Management Software: the AI That Understands Your Documents
Data Alchemy is not a document management system — it's the Intelligent Document Processing (IDP) layer that reads, extracts and validates the data a DMS only stores. It captures data from invoices, delivery notes, purchase orders and contracts automatically — with 99.8% accuracy (measured with Claude) and around 12 seconds for a one-page document (average time with Claude Sonnet) — and writes the results directly into SAP, Zucchetti, TeamSystem, Microsoft Dynamics 365, Oracle NetSuite or any other ERP.
From file archive to intelligent document management software
Classic document management software stores files. A modern document management software solution has to do more: it must read every document, understand its content and feed downstream systems with structured data. That is what Intelligent Document Processing (IDP) adds to document management — and it is the foundation of Data Alchemy. Data Alchemy's document management platform combines classification, extraction, validation and ERP integration in a single document automation workflow, so your teams stop re-typing data and start acting on it.
Everything you need from an AI document management software
Automated data capture
A dedicated LLM reads every document — PDF, Excel, Word, email, scan — and extracts structured data with 99.8% accuracy with Claude, in around 12 seconds for a one-page document (average time with Claude Sonnet). No templates, no manual rules.
Intelligent classification
The platform recognises invoices, delivery notes, purchase orders, contracts and price lists automatically, routing each document to the correct workflow without human triage.
Native ERP integration
The AI agent, installed at your premises, connects SAP, Zucchetti, TeamSystem, Microsoft Dynamics 365, Oracle NetSuite and other business systems via a database, CSV/JSON/TXT files or APIs; alternatively, you can use the REST API and HMAC-signed webhooks. With the AI agent, ERP integration takes 2–5 working days without custom integrations.
Real-time validation
Extracted data is cross-checked against your ERP/CRM master data as it is captured, flagging anomalies before they reach accounting or logistics.
Email-based acquisition
The Mail service, installed at your premises, manages multiple business mailboxes and sends the processing queue only the emails matching a model — invoices, orders, delivery notes — while emails and credentials stay within your perimeter.
Searchable extracted data
Every document you process is indexed by the data Data Alchemy extracts, making your records fully searchable and auditable — and easy to integrate with your archiving or storage system.
Choose the Basic, Business or Enterprise licence that fits your needs, plus pay-as-you-go credits (1 credit = 1 document, regardless of the number of pages): compare licences and request a quote on the pricing page.
How AI-powered document management compares to legacy DMS
Traditional document management software
- ✓Stores and indexes files
- ✓Relies on manual tagging and templates
- ✓Full-text search only
- ✓OCR limited to known layouts
- ✓Data must be re-keyed into the ERP
AI-powered IDP by Data Alchemy
- ✓Understands document context, not just text
- ✓Zero-template extraction on any layout
- ✓Structured data ready for your ERP
- ✓A single AI engine per document model: Claude (recommended), GPT, Data Alchemy AI or a compatible model through the European providers Scaleway and Regolo.ai
- ✓99.8% accuracy with Claude, ~12 s for a one-page document (Claude Sonnet)
Document management software built for three core departments
Delivery notes, packing lists, waybills
Automate DDT and transport document registration, match with open orders and update inventory in real time.
Learn more →AdministrationInvoices, bank statements, credit notes
Automate accounts payable and receivable with 3-way matching and real-time validation against ERP master data.
Learn more →SalesOrders, quotes, contracts, price lists
Capture customer orders and quotes from any channel, extract the data and push it into your CRM without manual re-keying.
Learn more →Frequently asked questions about AI document management software
What is AI-powered document management software?
AI-powered document management software combines traditional document storage with Intelligent Document Processing (IDP). Unlike legacy DMS platforms that simply archive files, Data Alchemy reads, understands and extracts structured data from business documents — invoices, delivery notes, purchase orders, contracts — and writes that data directly into your ERP with 99.8% accuracy (measured with Claude); with Claude Sonnet or higher, around 12 seconds for a one-page document and around 18 seconds for two pages (average times).
How is IDP different from traditional document management software?
Traditional document management software focuses on storing, indexing and retrieving files. IDP goes further: it uses AI — a single AI engine per document model: Claude (recommended), GPT, Data Alchemy AI or a compatible model through the European providers Scaleway and Regolo.ai — to capture, classify, extract and validate the data inside each document, eliminating manual data entry and feeding your ERP or CRM automatically.
Does the platform integrate with SAP, Zucchetti, TeamSystem, Dynamics 365 and NetSuite?
Yes. Data Alchemy connects to SAP, Zucchetti, TeamSystem, Microsoft Dynamics 365, Oracle NetSuite and other ERPs or CRMs through the AI agent installed at your premises (a database, CSV/JSON/TXT files or APIs) or with an integration built on Data Alchemy's REST API and webhooks. Extracted document data flows automatically into your system of record without manual re-keying.
Which document types can the software handle?
Data Alchemy processes invoices (PDF, XML, FatturaPA and international formats), delivery notes (DDT), purchase and sales orders, supplier price lists, quotes, contracts, bank statements, F24 tax forms and credit notes — all acquired from email (business mailboxes, via the on-premise Mail service), scanners or upload.
How much does the document management software cost?
Data Alchemy is sold on licences — Basic, Business and Enterprise — plus pay-as-you-go credits for the documents processed (1 credit = 1 document, regardless of the number of pages), and you can start with the free Demo (10 documents). Pricing is available as a quote on request: see the Pricing page for what each licence includes.
See our document management software in action
Activate the free Demo to try AI extraction on 10 documents for 10 days, with 1 model chosen from the predefined ones. To analyse your workflow and calculate your ROI, contact us to plan a call with a demo on your own documents.
Comparing us against a traditional DMS? See the Data Alchemy vs DocuWare comparison, and how much DocuWare costs — feature table, DocuWare pricing model and migration path.