FAQ — Everything you need to know about IDP

An IDP software like Data Alchemy automatically reads DDT shipping documents in any format — PDF, scan, email — and extracts supplier, items, quantities, and order references. The data is then entered directly into the warehouse management system, eliminating manual data entry and reducing goods receiving processing time by 92%.

Data Alchemy captures supplier invoices (PDF, XML, email) and automatically extracts data such as company name, P.IVA (VAT number), amounts, due dates, and line item details. It then performs 3-way matching by comparing the invoice against the purchase order and DDT, flagging discrepancies before they reach the accounting books. The entire process cuts accounts payable cycle time by 60%.

Data Alchemy's intelligent validation cross-references extracted data against the master records in your ERP/CRM system in real time. It checks supplier matches, item codes, prices, and terms. After 3 matches confirmed by the same operator, the system learns and automatically suggests future correspondences, progressively reducing the need for human intervention.

Yes. Data Alchemy offers native integration with major Italian and international ERP systems via REST API, webhooks, and direct SQL queries. It is compatible with SAP Business One/S4HANA, Zucchetti Ad Hoc, TeamSystem Enterprise, and many other management platforms. The integration includes bidirectional synchronization of master data, documents, and transactions.

OCR (Optical Character Recognition) simply converts images into text. IDP (Intelligent Document Processing) goes further: it understands the document's context, identifies semantic fields (supplier, amount, date), validates data against external sources, and integrates directly into business workflows. Data Alchemy uses multi-engine AI to ensure maximum accuracy in document interpretation.

Manual data entry errors cost businesses 15-25% of revenue in inefficiencies. An IDP like Data Alchemy eliminates manual transcription, reads documents with 99.8% accuracy, validates every data point in real time against your management system, and flags inconsistencies before they become accounting or logistics problems.

Data Alchemy processes DDT shipping documents, incoming and outgoing invoices, customer orders, packing lists, delivery notes, CMR waybills, credit notes, bank statements, F24 tax forms, quotes, contracts, and supplier price lists. It accepts PDF, Excel, Word, email, scanned images, and XML formats (including Italy's electronic invoicing standard).

Data Alchemy monitors configured email inboxes (or specific folders), automatically identifies emails containing document attachments (orders, DDT, invoices), extracts data from both the email body and PDF/Excel attachments, and enters it into your management system. The process is fully automatic and happens in real time.

Absolutely. Data Alchemy is designed specifically for Italian SMEs, with native support for electronic invoicing, Italian DDT documents, national tax regulations, and the most widely used management software in Italy. The pay-per-use model with no fixed monthly fees makes it accessible even for companies that process just a few hundred documents per month.

Sales departments receive orders via email, PDF, and phone in countless different formats. Data Alchemy automatically reads each order, extracts items, quantities, delivery dates, and commercial terms, and creates the order line in your management system. This eliminates the risk of lost or incorrectly transcribed orders and reduces order fulfillment time by 70%.

A standard implementation takes 2-4 weeks. The first week is dedicated to configuring the integration with your existing management system. The following weeks are used for training the system on your company's specific documents and for operator onboarding. Data Alchemy starts working from day one, progressively improving its accuracy.

Yes. Data Alchemy is fully compliant with GDPR and Italian data protection regulations. Documents are processed on European servers, sensitive data can be automatically redacted, and access is managed through Active Directory with granular permission controls. All processing logs are retained for audit and compliance purposes.

Data Alchemy achieves 99.8% data extraction accuracy thanks to its multi-engine AI system that combines models such as Claude (Anthropic), GPT (OpenAI), Google Gemma, and DeepSeek. The intelligent orchestrator selects the best-suited model for each document type, ensuring maximum precision even on complex layouts or low-quality scans.

Data Alchemy ingests supplier price lists in any format (PDF, Excel, email), automatically extracts item codes, descriptions, prices, discounts, and commercial terms, and updates the master records in your management system. When a supplier sends an updated price list, the system automatically compares price changes and flags significant differences.

Data Alchemy uses a pay-per-use model with no monthly subscriptions. Pricing starts at €0.50 per processed document for companies handling up to 10,000 documents/year, with progressive discounts down to €0.35 per document for volumes exceeding 200,000 documents/year. The initial setup is a one-time cost that includes configuration, integration, and training.

No. Data Alchemy does not eliminate jobs — it transforms how people work. It frees staff from repetitive data entry tasks, allowing them to focus on higher-value activities such as analysis, quality control, and client and supplier relationship management. Companies that adopt it typically reallocate resources toward strategic initiatives.