Data Alchemy — Software IDP con AI
For Sales

IDP for the Sales Department

Automate the capture of customer orders, quotes, contracts and price lists. Respond faster, never miss an order.

Why IDP is Essential for the Sales Department

The sales office receives customer orders daily via email, PDF, fax and phone in constantly different formats. Manual transcription into the ERP causes errors, delays and lost orders. Data Alchemy's Intelligent Document Processing (IDP) solves these problems by automating the entire document workflow.

  • ✓Customer order automation: AI reads orders from email, PDF and Excel and enters them into the ERP in 3 seconds
  • ✓Automatic quote management: extraction of prices, discounts and payment terms from proposals
  • ✓Supplier price list updates: automatic comparison with previous price list and change alerts
  • ✓Direct ERP integration: extracted data flows into SAP, Zucchetti, TeamSystem and other ERPs

Data Alchemy uses multi-engine artificial intelligence to automatically read any commercial document, extract relevant data (items, quantities, prices, delivery dates) and enter them directly into your SAP, Zucchetti or TeamSystem ERP. The result: 70% faster response times, zero lost orders and staff free to focus on strategic activities.

Customer OrdersAuto-processing

Customer Orders

Item, quantity and delivery date extraction from emails and PDFs in any format.

  • >Items, codes and descriptions
  • >Quantities and requested delivery dates
  • >Commercial terms
  • >Automatic order line creation in the ERP
QuotesAuto-processing

Quotes and Proposals

Digitisation of commercial terms from received or issued proposals.

  • >Unit prices and applied discounts
  • >Payment terms
  • >Quote validity period
  • >Price change history
ContractsAuto-processing

Contracts

Clause, deadline and condition extraction from commercial contracts.

  • >Duration and renewal dates
  • >Clauses and penalties
  • >Financial terms
  • >Automatic deadline alerts
Supplier Price ListsAuto-processing

Supplier Price Lists

Automatic update of prices and discounts in the ERP.

  • >Item codes and prices
  • >Volume discount tiers
  • >Comparison with previous price list
  • >Flagging of significant changes
-70%Response time
0Lost orders
AutoPrice list updates
FAQ

FAQ — IDP for the Sales Department

Sales departments receive orders via email, PDF, and phone in countless different formats. Data Alchemy automatically reads each order, extracts items, quantities, delivery dates, and commercial terms, and creates the order line in your management system. This eliminates the risk of lost or incorrectly transcribed orders and reduces order fulfillment time by 70%.
Data Alchemy ingests supplier price lists in any format (PDF, Excel, email), automatically extracts item codes, descriptions, prices, discounts, and commercial terms, and updates the master records in your management system. When a supplier sends an updated price list, the system automatically compares price changes and flags significant differences.
Data Alchemy uses a pay-per-use model with no monthly subscriptions. Pricing starts at €0.50 per processed document for companies handling up to 10,000 documents/year, with progressive discounts down to €0.35 per document for volumes exceeding 200,000 documents/year. The initial setup is a one-time cost that includes configuration, integration, and training.
No. Data Alchemy does not eliminate jobs — it transforms how people work. It frees staff from repetitive data entry tasks, allowing them to focus on higher-value activities such as analysis, quality control, and client and supplier relationship management. Companies that adopt it typically reallocate resources toward strategic initiatives.
Other solutions
For Logistics

IDP for the Logistics Department

Automate the recording of delivery notes, packing lists, proof of delivery and waybills. Zero manual transcription, full traceability.

For Administration

IDP for the Administration Department

Automate accounts payable and receivable: supplier invoices, bank reconciliation, credit notes and tax documents. Guaranteed compliance.

Want to automate your department's documents?

Book a free demo and discover how much you can save.

Book a DemoCalculate ROI
Customer Order and Price List Automation with AI | IDP Sales Office Software