Data Alchemy is the Intelligent Document Processing software built for the logistics and transport industry. 3PL operators, freight forwarders, couriers and haulage companies handle hundreds of delivery notes, CMR waybills, customs documents and carrier invoices every day, in ever-changing formats and layouts. The multi-engine AI captures, extracts and validates the data from each document and writes it straight into your warehouse system or TMS, with 99.8% accuracy (measured with Claude) and around 12 seconds of reading for a one-page document (average time with Claude Sonnet) — eliminating manual data entry and freeing your team from re-keying delivery notes and invoices into the ERP.
Moving goods means thin margins and tight timelines: every document handled by hand is time taken away from operations and a possible source of error or dispute. These are the bottlenecks document automation removes for the logistics sector.
Data Alchemy recognizes and processes all the key documents of the logistics cycle, from goods receipt to transport invoicing.
Extraction of all delivery note fields and automatic matching with orders and shipments in the system.
Reading of international transport data even from multilingual and handwritten documents.
Data extraction from customs declarations, packing lists and import/export documents.
Automatic reconciliation of transport invoices against agreed routes and rate cards.
In warehouses and shipping offices, item coding is still manual work: someone opens the delivery note, looks up the item code used by the supplier, compares it with the master data in the system and types in the matching internal code. Across dozens of notes a day, hundreds of items and suppliers who each use their own naming, this is the step that bottlenecks the gap between goods arriving and goods being registered.
Data Alchemy replaces that step with automatic line-level coding. The multi-engine AI extracts supplier code, description, quantity and unit of measure from every line, then validates the line against the item, customer and carrier master data already in your system: where the match is certain the line is coded and written into the system, where it is not the line is flagged to a reviewer instead of being guessed.
The result is that the people who used to do the coding stop transcribing and handle exceptions only: new items to be created, ambiguous descriptions, mismatched units of measure. Coding becomes a traceable process — every line stays linked to its source document — with 99.8% accuracy (measured with Claude) and no per-supplier templates to configure.
Courier invoices are among the hardest documents to check: hundreds of lines covering route, fuel surcharge, storage, cash on delivery and accessorials, in a different layout for every carrier. Checking them by hand means choosing between accepting them unverified and burning hours on a sample.
Data Alchemy reads every line of the carrier invoice — route, date, shipment reference, weight, applied rate and surcharges — and compares it with the agreed rate card and the shipments actually recorded. Price differences, unexpected surcharges and double billing are flagged before posting into accounting, not after payment.
The validated data is then written into your system, ERP or TMS through the AI agent or Data Alchemy's REST API and webhooks, with the original document always linked to the record. As with every other logistics document, the model is a licence plus pay-as-you-go credits: checking transport invoices follows the volume of invoices you actually receive.
From the document received to the data written into the system, in four steps and with no manual transcription.
Documents arrive via email, monitored folder or scan and are captured with no manual intervention, whatever the format.
The AI recognizes the document type (delivery note, CMR, customs, carrier invoice) and extracts the relevant fields with 99.8% accuracy (measured with Claude).
Data is validated and enriched against carrier, customer and order master data in your system or TMS.
Validated data is written automatically into your warehouse system, ERP or TMS through the AI agent or Data Alchemy's REST API and webhooks, with full traceability.
Data Alchemy writes the extracted data straight into the systems you already use — SAP, Zucchetti, TeamSystem and the main TMS platforms — through the AI agent or Data Alchemy's REST API and webhooks. We do not replace your system: we feed it with clean, validated data, removing manual transcription between document and system.
With Data Alchemy you choose the licence that fits your needs — Basic, Business or Enterprise — and buy pay-as-you-go credits for the documents processed. For a 3PL operator, freight forwarder or haulage company that means automating delivery notes, CMR and carrier invoices at a cost that follows real volumes; from the Business licence up, external fields and remote validation check the AI-read data against your ERP, for example item codes and quantities on a delivery note against the purchase order. Quote on request.
Delivery notes, CMR, customs documents and carrier invoices are handled on a GDPR-compliant platform hosted in Europe, so shipment data, customer details and agreed rates are stored on European servers — a requirement for logistics operators handling cross-border and customs documentation.
Automate delivery notes, packing lists and proof of delivery for the logistics and warehouse team.
Learn more →IntegrationThe AI agent, REST API and webhooks to write data into SAP, Zucchetti and TeamSystem.
Learn more →TechnologyHow we pick the most suitable LLM for each document and validate data against master data.
Learn more →IDP for manufacturers: customer orders, supplier confirmations, delivery notes, certificates of conformity and supplier invoices automated.
Accounting & Tax FirmsIDP for accounting and tax firms: client invoices, journal entries, tax forms and bank statements posted automatically.
Activate the free Demo with 10 documents and try the AI reading on your own files, or contact us to plan a call with a demo on your own documents.