Native ERP integration: from documents to your ERP, with zero data entry
Data Alchemy is ERP integration software that connects natively with the leading ERP systems used by Italian businesses — SAP, Zucchetti and TeamSystem — and automatically writes the data extracted from invoices, delivery notes (DDT), orders and contracts straight into your ERP, with no manual data entry. Documents arrive by email, the AI reads and validates them, and structured data lands in your ERP in about 3 seconds.
ERP integration is a native part of the Data Alchemy Intelligent Document Processing (IDP) platform.
What ERP integration means for document processing
ERP integration connects the Intelligent Document Processing platform to your ERP, removing the manual hand-off of data between documents and your business system. Data Alchemy captures the document, extracts the relevant fields (number, date, taxable amount, VAT, order lines, item codes), checks them against ERP master data and posts them directly into accounting, inventory or the order cycle. The result is a fully automated document flow, from receipt to posting.
Native integration vs middleware: what's the difference
Calling an integration "native" means Data Alchemy talks directly to your ERP, without a third-party software layer acting as a bridge. This direct connection is what makes a native integration faster to set up, more reliable and less expensive than middleware-based solutions.
Direct connection
Data flows from Data Alchemy to your ERP with no intermediate layer: fewer breaking points, lower latency and no licence cost for additional middleware platforms.
Out-of-the-box mapping
Native connectors already know the field structure of SAP, Zucchetti and TeamSystem, so the integration goes live in 2-5 days instead of weeks of development.
Validation against live master data
Because it is wired straight into the ERP, the platform validates every field against master data and open orders in real time, before posting and with no intermediate exports.
Native, file-based or middleware integration: the three modes compared
There are three ways to connect document processing software to an ERP, and the practical difference shows up in setup time, data quality and who steps in when something does not add up. This table summarises how they behave on the points that actually matter.
| Criterion | Native integration | File-based integration | Middleware |
|---|---|---|---|
| How the data travels | A direct call to the ERP's APIs or connectors, the moment the document is validated. | A CSV, XML or fixed-width export that someone, or a scheduled job, imports later. | A third piece of software receives the data, transforms it and forwards it to the ERP. |
| Typical latency | Seconds: the record appears in the ERP right after validation. | Minutes to a day, depending on how the import is scheduled. | Variable: it depends on the middleware's queues and sync windows. |
| Master-data validation | Real time, against live master data and open orders, before anything is written. | Absent or deferred: errors surface at import time, when nobody is looking at the document any more. | Possible, but limited to the copy of the data the middleware happens to hold. |
| Error handling | The anomaly is flagged immediately and queued for review, with the source document alongside it. | Imports fail in batches: you either reject the whole file or fix it by hand, row by row. | The log lives in a third system: tracing where the chain broke takes extra steps. |
| Time to go live | 2-5 working days with connectors already built for SAP, Zucchetti and TeamSystem. | Quick to start, but the file layouts must be agreed and maintained at every version change. | Weeks: it has to be installed, configured and mapped before it can be used. |
| Recurring cost | No extra licence: the cost is the documents you process. | No licence, but a hidden cost in layout maintenance and manual corrections. | The intermediate platform's licence, plus its maintenance. |
File-based integration remains a legitimate choice when the ERP exposes no interfaces, or when volumes are low and not time-critical. Data Alchemy supports it, but given that native connectors go live in 2-5 days, giving up real-time validation is rarely worth it.
How ERP integration with AI document processing works
Data Alchemy's ERP integration software follows four steps.
- 1
Capture
documents arrive automatically by email (Google Workspace or Microsoft 365) or via API.
- 2
Extraction
a dedicated LLM per document type reads the invoice, delivery note (DDT), order or contract and extracts every field — number, date, taxable amount, VAT, order lines and item codes.
- 3
Validation
each field is checked in real time against your ERP master data and open orders, with 3-way matching across order, delivery note and invoice.
- 4
Posting
structured data is written directly into SAP, Zucchetti, TeamSystem, Microsoft Dynamics or Oracle NetSuite in about 3 seconds, with 99.8% accuracy and full GDPR-compliant EU processing.
Native integration with the leading Italian ERPs
Out-of-the-box connectors for the most common ERPs in Italian SMEs, plus APIs and exchange files for any other system.
SAP
Integration with SAP Business One and SAP S/4HANA: automatic posting of supplier invoices, delivery notes and orders with 3-way matching and supplier master-data checks.
Learn moreZucchetti
Connectors for Zucchetti Ad Hoc, Infinity and Mago: data extracted from invoices and transport documents flows straight into the payables cycle and journal.
Learn moreTeamSystem
Integration with TeamSystem Enterprise, Gamma and Alyante: automation of the order-to-invoice cycle and real-time alignment of items and price lists.
Learn moreMicrosoft Dynamics
Writing document data into Microsoft Dynamics 365 Business Central via REST APIs and webhooks, with custom field mapping.
Learn moreOracle NetSuite
Integration with Oracle NetSuite to post invoices, orders and credit notes, with automatic validation against master data.
Learn moreOther and custom ERPs
For any other ERP or business software, Data Alchemy provides documented REST APIs, webhooks, direct SQL connectors and CSV, XML and EDI exchange files.
Four ways to connect Data Alchemy to your ERP
We pick the integration method that best fits your ERP and infrastructure, with no custom development on the existing system.
REST APIs
Documented REST APIs to write and read document data in real time, with secure authentication and flexible field mapping.
Native connectors
Pre-built connectors for SAP, Zucchetti and TeamSystem that cut integration time to a few working days.
Webhooks and events
Webhook notifications that trigger ERP processes on every processed document, for event-driven flows with no polling.
EDI/XML/CSV exchange files
Data export in standard formats (CSV, XML, EDI, FatturaPA) for ERPs that work with batch imports or exchange folders.
Why integrate document AI with your ERP
Zero manual data entry
Data moves from documents to the ERP with no re-keying: no more typing errors or hours lost in accounting and logistics.
Data validated before posting
Every field is checked against ERP master data and open orders, flagging anomalies before they reach accounting.
Faster closing times
Automatic posting speeds up payables, reconciliations and period-end closing, freeing the team from repetitive work.
Full traceability
Every document stays linked to its ERP record with the extracted metadata, for a searchable, auditable digital archive.
ERP integration at the service of every department
The same integration flow feeds administration, logistics and sales processes.
Administration and accounting
Supplier invoices, credit notes and bank statements posted automatically with 3-way matching.
Learn moreLogistics and warehouse
Delivery notes and transport documents matched to open orders, with real-time stock updates.
Learn moreSales
Customer orders, quotes and price lists captured from any channel and written to the ERP with no re-keying.
Learn moreWork in transport and distribution? Explore the IDP platforms for logistics integration, with native connectors to TMS and warehouse systems.
Extracted data reaches your ERP via REST API, SQL queries or real-time notifications. If you're choosing a channel, start from what a webhook is and how it works: it's the recommended method for event-driven flows, because it avoids polling.
Frequently asked questions about ERP integration
Want to integrate document AI with your ERP?
Book a free 30-minute demo: we analyse your ERP, show live AI extraction on your documents and define the integration method that fits best.